The Scheduled Meeting of the Executive Board of the Illinois Water Environment Association was called to order by President Larry Ziemba at 9:35 a.m. June 30, 2005 at the Farnsworth Group Offices in Peoria, Illinois.

Present at the Meeting were Kathy Cooper, Chuck Corley, John Drake, Toby Duckett, Rich Helm, Lou Kollias, Mary Johnson, Dennis Priewe, and Larry Ziemba.


MINUTES/APPROVAL

Kathy Cooper moved and John Drake seconded that the minutes of the 04/29/05 Executive Board Meeting be approved. The motion was approved.


BUDGET/FINANCIAL ISSUES

1. Treasurer Dennis Priewe presented a review of Fiscal Year 04/05. The IWEA sustained a $5000 operating loss. Largest expenses where $10,500 to set up an endowed scholarship at SIU, $10, 600 for publication of The Clarifier newsletter. The scholarship endowment was a one-time expense. Also, the budget shows a $2,500 loss for the IWEA golf outing. This is because $2800 income from the outing was deposited in FY 05/06.
2. Dennis Priewe presented a preliminary budget for Fiscal Year 05/06. Significant items include:

• The budget included $5,000 for a professional audit. Upon discussion this amount was reduced to $3000.
• The budget eliminates stipends for Secretary and Treasurer. $1500 was included for expenses associated with the Secretary and Treasurer’s offices.
• Annual conference budget figures were provided by ISAWWA as the IWEA is doing a joint conference with them in 2006.

Toby Duckett moved and Lou Kollias seconded that the budget be approved as amended. The motion was approved. The Board agreed to remind Chairs to be careful when spending funds as the budget is projected to have a deficit

3. Members present discussed financial issues associated with the joint IWEA/ISAWWA conference. Most expenses will be joint expenses, however some will be attributed solely to the IWEA. These include our annual banquet and business luncheon.
   

1. Lou Kollias presented a review of the 2005 Annual Conference. Notable comments include:

• Springfield and Peoria were top selections for sites for future conferences.
• Attendees would like a session focusing on industrial waste and pretreatment.
• IWEA should consider inviting national level speakers to make presentations at the annual conference.

2. Lou Kollias reported on the joint annual conference with ISAWWA.

• ISAWWA does not charge speakers for one-day registrations. Lou Kollias moved and Dennis Priewe seconded that we adopt ISAWWA speaker payment policies for the 2006 joint conference. The motion was approved.
• Larry Ziemba agreed to send letters inviting national level speakers to the 2006 joint conference.
• Dennis Priewe volunteered to contact USEPA Region 5 regarding speakers for the 2006 joint conference.
• Toby Duckett noted that ISAWWA has been very easy to work with and we should continue to develop our relationship with them. Toby further suggested we should build relationship with IAWPCO.

3. The Lisle Radisson withdrew its offer to contract with the IWEA for our 2007 annual conference. Members discussed other possible sites and agreed on the Bloomington Radisson as our top choice. Lou Kollias and John Lamb will contact this conference center.
4. The IWEA is hosting WEFMAX in 2007. Kathy Cooper, Chuck Corley, John Drake, and Lou Kollias volunteered to work on local arrangements and site selection. They will select a Committee Chair from among themselves.
5. IWEA will work with CSWEA on local arrangements for WEFTEC 2008. Larry Ziemba has a prospective chair for this Committee and will propose the eventual candidate to the Executive Board for approval.
6. Dennis Priewe reported that the $750 Tsunami Relief donation and letter was sent to Water for the People on May 16, 2005.
7. Board reviewed the affiliate membership form and made minor changes. Toby Duckett moved and Rich Helm seconded that the affiliate membership form be approved. 6 ayes, 1 nay. The motion was approved.
8. Lou will contact Kam Law regarding a better description of the activities of the Industrial Pretreatment and Hazardous Waste Committee for our website. This committee may also wish to consider a name change.
9. Board discussed mechanics of sending mass e-mails to members.

1. Attendance at the Plant Operations Seminars was down significantly from last year. 2004 attendance was 140; 2005 attendance was 55. Board agreed the drop in attendance was most likely due to problems with late mailings and not mailing flier to operators groups. We will correct this for 2006. Larry Ziemba will send a letter of apology to Greg Garbs, Plant Operations Committee Chair.
2. IWEA will host a Dinner honoring Herb Anderson. Suggested date was December 2. It was also suggested that the dinner immediately follow a Committee meeting. Toby Duckett will make meeting/dinner reservations. Mary Johnson volunteered to send invitations to past Board members and Committee Chairs.
3. Toby Duckett moved and Lou Kollias seconded that the IWEA make a $250 contribution to the Water Environment Research Federation. The motion was approved.
4. Larry Ziemba reserved 30 tickets for the Illini football game on September 24. Tickets price is $37.
5. The start time for the September 23 IWEA meeting was moved to 10:30 a.m. to accommodate members attending the IAWA meeting on September 22.
6. Mary Johnson will draft a letter to Bill Bertera expressing our willingness to partner with WEF on specialty seminars in Illinois.
7. The Executive Board approved by e-mail and a nomination was sent by our President Elect on June 27, 2005 for Terrence J. O’Brien, President of MWRDGC for the new WEF Public Official Award.
8. Mary Johnson will contact the West Chicago Post Office regarding forwarding mail from Post Office Box 337 to the IWEA Secretary.
9. Larry Ziemba will request items of interest be sent to the History Committee Chair in his next Clarifier column.

1. Mary Johnson will draft a policy for succession planning for the Secretary and Treasurer to present at the next Board meeting. Kathy Cooper will develop a strategy for identifying candidates for these positions.
2. The Board discussed supporting policies in matters relating to the Water Environment. Board had discussed this item at a previous meeting a few years ago. Mary Johnson will search past meeting minutes for information and present a draft policy to the Board at the September meeting.
   

Kathy Cooper moved and Rich Helm seconded adjournment at 1:32 p.m. The motion was approved.

Meeting adjourned at 2:00 p.m.

Respectfully Submitted,

Mary Johnson
Secretary