The Scheduled Meeting of the Executive Board of the Illinois Water Environment Association was called to order by President Larry Ziemba at 9:30 a.m. April 26, 2005 at the Radisson Hotel in Bloomington, Illinois.

Present at the Meeting were Mary Johnson, Larry Ziemba, Lou Kollias, John Lamb, Toby Duckett, Herb Anderson, Dennis Priewe, Pat Schatz, Chuck Corley, Al Hollenbeck, Greg Garbs, Jim Czarnik, Kathy Cooper, and Ted Denning.

1. Toby Duckett moved and Lou Kollias seconded that the minutes of the 12/03/2004 Executive Board Meeting be approved. The Motion was approved.
2. Lou Kollias moved and Toby Duckett seconded that the minutes of the 03/15/2005 Annual Meeting be approved. The Motion was approved.

1. Toby Duckett moved and John Lamb seconded that the Treasurer’s Report be approved.
2. The preliminary FY 2006 budget was presented and Dennis will prepare a revised one for the Board to consider at the next meeting. The motion was approved.

1. Mary Johnson discussed Policies and Procedures to be incorporated into our handbook. Kathy Cooper moved and Lou Kollias seconded that the Advertising, Conference Speaker, and Sharing of the Membership List Policies be approved. The motion was approved.
2. The 2006 Joint Conference with ISAWWA was discussed.
• John Lamb, Chair, Toby Duckett, Lou Kollias, Herb Anderson and John Drake serve on coordinating committee with ISAWWA.
• We will keep our putting fund raiser for scholarship and (science fair?) funds.
• Toby indicated that 160 booths will be available (150 were this year @ ISAWWA conference).  He has worked out assignment signup & procedures with ISAWWA.
3. Larry Ziemba discussed Board Member Responsibilities and Duties Handbook. Webmaster Mary Johnson indicated that it has been posted on Web site.
4. Larry Ziemba discussed an Administrative Calendar. Mary Johnson will develop with assistance form Kathy Cooper
5. Hosting of WEFMAX 2007 was discussed. It will probably be in late April or early May.
• This will be hosted by IWEA, only.
• Larry Ziemba will call Greg Cargill & Greg Brunst to see who in the Chicago Collar Counties would serve as Chair for this & WEFTEC 2008.
• Lou Kollias, John Lamb, Chuck Corley and Kathy Cooper volunteered to serve on Committees.
6. The Affiliate Membership was discussed. An Affiliate membership form was provided at the March Conference. Linda Smith-Vargo developed it and will forward the file when she returns from vacation.
7. Ted Denning indicated that four applications were received to date and he will add them to the membership base and work out a procedure for renewal notices. Active members will be allowed to downgrade membership to Affiliate
8. The 2007 Annual Conference tentatively at the Lisle Radisson was discussed. Lou Kollias indicated that he will receive contract proposal for the conference and for the Dec 9. 2005 Board Meeting, shortly.
9. The Lower Illinois Mini-Conference was discussed. Larry Ziemba indicated he would discuss with John Drake and the Southern Illinois Wastewater Operators Group to see if we could coordinate it with them at their Aug 24 BBQ at Rend Lake.

NEW BUSINESS

1. Kathy Cooper moved and John Lamb seconded that Mary Johnson be appointed Secretary and Dennis Priewe be appointed Treasurer for FYE 2006. The motion was approved.
2. President Larry Ziemba requested that these minutes include the following: "The Executive Board recognizes the dedicated personal services contributed by Herb Anderson, Jr. to this Association as Secretary-Treasurer from 1992 through 2002, and as Secretary from 2002 through 2005. He has performed these services in a noteworthy manner so as to help promote the status of the Association as an important contributor to efforts and programs intended to maintain and improve the quality of Illinois' water resources."
3. The recent Annual Conference was discussed. John Lamb submitted written report and indicated he would draft a letter for Larry Ziemba’s signature providing the Clock Tower with our assessment of their services provided.
4. Larry Ziemba discussed the possibility of a Young Professional on the Executive Board.
5. It was agreed that it wasn’t necessary at this time since there currently are adequate opportunities for Young Professionals to impact our programs thru service on Committees.
6. The possibility of an Executive Board Parliamentarian was discussed. Larry Ziemba appointed Herb Anderson Parliamentarian.
7. Larry Ziemba announced the formation of a Lower Illinois Committee. John Drake has volunteered to Chair the Committee which will be responsible for establishing and coordinating activities for members from Lower (Central and Southern) Illinois that would mirror many of the current IWEA activities that take place in Northern Illinois. These activities would be structured to fit the needs of our members and potential members from this area as well as make it easier to participate in those activities.
8. Larry brought up the Association making a Tsunami Relief Donation. Lou Kollias moved and John Lamb seconded that IWEA contribute $750.00 to Tsunami Relief through the Water Environment Association. The motion was approved.
9. Larry Ziemba discussed Proposed Committee Descriptions and Duties. He will distribute these for comments by the Board before posting on the website.
10. Signatory issues were discussed.
11. Pending Illinois Certified Operator Continuing Education Requirements were discussed.
12. Greg Garbs and Chuck Corley to set procedures for use at our seminars,

COMMITTEE CHAIR REPORTS

1. Sherri van der Wege submitted a written Local Arrangements Report which included a Committee Work Plan & Budget. Mary Johnson, Executive Board Liaison presented the report.
2. Amanda Withers submitted a written Program Committee Report which included a Committee Work Plan & Budget.
3. Linda Smith-Vargo submitted a written Marketing Committee Report which included a Committee Work Plan & Budget. Herb Anderson presented the annual conference summary report
4. Mark Halm submitted a written Young Professionals Committee Report which included a Committee Work Plan & Budget.
5. Greg Cargill submitted a written Student Chapter Report which included a Committee Work Plan & Budget. Larry Ziemba presented the report. It was recommended to modify the welcome packet letter for new Student Members. Larry Ziemba indicated he would do so.
6. Pat Schatz presented a written Awards Committee Report. She commented that we need to retire the old Meredith trophy and develop a yearly award. Her Committee will address this issue.
7. Al Hollenbeck presented a written Collection Systems Committee Report which included a Committee Work Plan & Budget. He indicated that planning is progressing on a seminar in Lower Illinois in addition to Upper Illinois later this year.
8. Karl Pajak submitted a written History Committee Report which included a Committee Work Plan & Budget. Dennis Priewe, Executive Board Liaison presented the report.
9. Kathy Cooper, Executive Board Liaison, presented a Bio-solids Committee Report for Thomas Granato which included a Committee Work Plan & Budget.
10. Jay Patel submitted a written Government Affairs Committee Report which included a Committee Work Plan & Budget. Lou Kollias, Executive Board Liaison presented the report.
11. Jim Czarnik, Vice Chair, presented a written Industrial Pre-Treatment and Hazardous Wastes Committee Report which included a Committee Work Plan & Budget. He indicated that the Committee will work with Chuck Corley to respond to IEPA (Mike Garretson) request for assistance with the Industrial Operator requirements of the new certification proposals.
12. Ted Denning presented a written Membership Committee Report.
• President Ziemba directed Ted Denning and Mary Johnson to work on a process to E-mail the entire membership.
• Ted reported that an updated Membership Directory database would shortly be sent to the Executive Board & Committee Chairs.
• Ted is to coordinate Mentors (Board, Chairs and volunteers) follow-up phone calls to new members.
13. Greg Garbs presented a written Plant Operations Committee Report which included a Committee Work Plan & Budget.
• Greg distributed June seminars brochure for Roselle and Rend Lake training.
• Herb to arrange printing & mailing.
14. Dennis Webb submitted a written Safety Committee Report which included a Committee Work Plan & Budget. Kathy Cooper, Executive Board Liaison presented the report.To honor Dennis’s recent wedding, a card was signed by all in attendance.
15. Mary Johnson presented a written Web Site Committee Report which included a Committee Work Plan & Budget. She reported that all website links have been up dated and she may be switching to a local web host.
16. John Lamb presented a written Annual Conference Committee Report which included a Committee Work Plan & Budget. (See New Business)
17. John Lamb presented a written Laboratory Committee Report which included a Committee Work Plan & Budget.
18. Lou Kollias presented a written Audit Committee Report which included a Committee Work Plan & Budget. He indicated that a professional audit would be conducted this year.

EXECUTIVE BOARD REPORTS

1. Larry Ziemba presented a written President’s Report.He discussed charging higher seminar registration fees for non-members since we now have Affiliate category. However, consensus indicates that we should not do this for operator targeted seminars. Would be OK to do for IPHW dinner.
2. Dennis Priewe submitted a written Treasurer’s Report.
• Account balances as of 4/29 are $61,000 in general checking, $20,000 in CDs and $1,300 in Science Fair savings account.
• Year to date transactions show $36,700 net income over expenses.
• Draft 2005-2006 budget discussed. Final budget to be presented at the next meeting.
3. Lou Kollias had no written President Elect’s Report. Activities previously presented under old & new business.
4. John Lamb had no 1st Vice President’s Report. Activities previously presented under old & new business.
5. Kathy Cooper had no 2^nd Vice President’s Report.
6. Herb Anderson had no Secretary’s Report
7. Toby Duckett presented a Director’s Report.
• He discussed WEF’s Long Range Planning efforts.
• Report on April 2005 WEFMAX he attended with Larry Ziemba will be in the Spring Newsletter.
• He asked that any Executive Board comments on the WEF HOD Strategy Group Reports be sent to him.

Toby Duckett moved and Lou Kollias seconded adjournment at 2:25 p.m. The motion was approved.

Respectfully Submitted,

Herbert J. Anderson, Jr.
Secretary